Data Protection Act 1998: How we use pupil information
We collect and hold personal information relating to our pupils and may also receive information about them from their previous school, local authority and/or the Department for Education (DfE).
We use this personal data to:
•support our pupils’ learning
•monitor and report on their progress
•provide appropriate pastoral care; and
•assess the quality of our services
This information will include their contact details, national curriculum assessment results, attendance information, any exclusion information, where they go after they leave us and personal characteristics such as their ethnic group, any special educational needs they may have as well as relevant medical information.
We will not give information about our pupils to anyone without your consent unless the law and our policies allow us to do so.
You have a right to see your child’s records if you wish. Please ask at the school office if you would like further details. An appointment will be required.
To ensure your child’s privacy, we will not disclose information over the telephone or communicate in others ways unless we are sure that we are talking to you - the parent/carer. Information will not be disclosed to family and friends unless we have prior written consent and we do not leave messages with others.
We are required, by law, to pass certain information about our pupils to our local authority (LA) and the Department for Education (DfE).
The DfE may also share pupil level personal data that we supply to them, with third parties. This will only take place where legislation allows it to do so and it is in compliance with the Data Protection Act 1998.
Decisions on whether the DfE releases this personal data to third parties are subject to a robust approval process and are based on a detailed assessment of who is requesting the data, the purpose for which it is required, the level and sensitivity of data requested and the arrangements in place to store and handle the data. To be granted access to pupil level data, requestors must comply with strict terms and conditions covering the confidentiality and handling of data, security arrangements and retention and use of the data.
For more information on how this sharing process works, please visit: https://www.gov.uk/guidance/national-pupil-database-apply-for-a-data-extract
For information on which third party organisations (and for which project) pupil level data has been provided to, please visit:
If you need more information about how our local authority and/or DfE collect and use your information, please visit: Essex Local Authority website - https://schools-secure.essex.gov.uk/data/information-governance/Pages/DataProtectionAct1998.aspx
The DfE website at https://www.gov.uk/data-protection-how-we-collect-and-share-research-data
Click here for more information.